Meadowbrook Farm / Clarkson Estates
Subdivision Meeting
November 20, 2008

  1. The meeting was called to order at 7:32pm at Kehrs Mill Elementary School. Present were trustees Don Baird, Michael Olszewski, Scott Eiler, and Meredith McMindes

  2. Michele was not at the meeting but forwarded the financials to Meredith via email. Meredith was unable to open the document, so there was not a financial report.

  3. Scott Eiler nominated Don Baird to be the president of the new Board of Trustees. Meredith seconded the nomination and Don was unanimously elected to the position of president. He will add this to his current position as community-website liaison. Meredith will continue her position as secretary, Michael- grounds, Michele- finances. Scott will be responsible for Home and Property Improvement Applications.

  4. Meredith reported that the 2009 assessment bills will be mailed by City & Village on 11/28/08. The Board discussed including a request for email addresses to begin to build a database of homeowner email addresses. Don wrote a statement to include in the assessment mailing, in assure homeowners that the emails would not be used for any purpose other than to disseminate information to the homeowners. Meredith will send this to C&V to be included in the 11/28 mailing.

  5. Michael received bids from Metropolitan Forestry on 3 circles, to get an idea of what it would cost to replant the cul-de-sacs. The 3 circles are:

    The plantings would be guaranteed for six months. These amounts are just approximates. Metropolitan Forestry will submit actual bids to Michael. Kevin Seeger (arborist from Met. Forestry) said that the basketball hoop that is on Silverwood Ct. would have to be removed to insure that plantings on the circle would not be harmed. The basketball hoop is currently bolted into the street in the cul-de-sac.

    Erich Steiff cleaned the parks and circles last week, trimming the bushes and pampas grass. A homeowner approached Erich and complained that homeowners are raking their leaves into the streets. The leaves then blow into other people’s yards. Don will remind homeowners on the website (and in the next newsletter) that Chesterfield does not offer street-side leaf pick-up.

    The Board agreed not to decorate the park at Baxter and Country Ridge with lights for the upcoming holiday. Last year, the light strands were vandalized. It was decided then not to decorate in 2008, citing the vandalization and need to conserve resources. This matter will discussed again in 2009.

  6. Don reported that there are currently 12 volunteers for the Cul-de-Sac committee; 7 more are needed. Don has asked these volunteers to call homeowners on the circles where no volunteers have come forward. At this time, they have had no success. After the volunteers are in place, a subcommittee will visit each circle and rate it’s need for re-landscaping.

  7. Don has updated the website to include most past meeting minutes and the new Board members. Don will also ask Kevin Pfarr to add a request for email addresses at the bottom of documents that are available for download online (H/PIA and Issues Report). Homeowner Kim Utz has volunteered to help edit the newsletter. Don is planning on a January newsletter. He hopes to mail newsletters 4 times per year. The ads in each newsletter defray mailing costs considerably.

  8. Scott reported on the Neighborhood Watch meeting with the Chesterfield Police Dept. last month. There was little turnout, so the Board discussed ways to increase interest and participation. Talking to parents at school bus stops, and the ability to send emails to residents would greatly help.

    Don drew up a subdivision boundry map that he divided into sections for possible Neighborhood Watch areas. He will make hard copies of this map for the Board.

  9. The meeting was adjourned at 8:47pm. The next scheduled meeting will be held on January 29, 2009 in the Kehrs Mill Elementary Library.