Meadowbrook Farm / Clarkson Estates
Annual Subdivision Meeting
October 30, 2008

  1. The meeting was called to order at 7:34pm at Kehrs Mill Elementary School. Present were trustees Don Baird, Meredith McMindes, Michael Olszewski, and Mark Stolzenburg. Also present were two representatives from Monarch Fire Protection District, Andy Stecko and Nick Smith. The following homeowners attended the meeting: Lincoln & Darcy Capstick, Marilyn Hixson, Frank Rybak, Ryan Castanho, Casey Pfarr, Beverly Stahlberg, Scott Eiler, John Nozka, Bill Loebig, Gary Shannon, John Walters, Don Willits, and Kim Utz.

  2. Mark opened the meeting by introducing the Board. He thanked homeowner Kevin Pfarr who updated the website and Pete Stratte who informed neighbors when the common ground holes were filled. Mark also thanked homeowner Carey Earnhardt for planting mums in front of the Clarkson Estates signs. The Board appreciated all the time and energy spent by these homeowners.

  3. Andy Stecko, Shop Steward for the Monarch Fire Protection District, and Nick Smith, also from the MFPD gave a brief presentation of the community outreach programs that the department runs for people in Chesterfield. These programs include:

    If homeowners have any questions or want to sign up for classes, they can call (314) 514-0900 ext. 311 or visit the website:

  4. Mark updated the Board on the budget thru 9/30/08. To date, income is $69,058.67 and expenses $48,516.624. The 2009 Budget was presented to the homeowners. The budget shows a proposed increase in the assessment for 2009 of 11%, or $12.50, bringing the 2009 assessment total to $125. Mark noted that the proposed budget includes anticipated increases in energy related costs, gas and tree removal. Delinquencies have increased (27 in 2008, from 21 in 2007 - average 20), decreasing the actual funds available.

    1. 2007 Expenses = $70,381.65
    2. 2008 anticipated expenses: Current expenses thru July/August 2008 were $5,922 per month.
          $5,922/mo. X 12 months = $71,064
    3. Other like subdivisions in Chesterfield and their yearly assessments:
          Baxter Lakes Addition I $150 (309 homes)
          Baxter Lakes Addition II $155 (153 homes)
          Royalbrook $125 (33 homes)
          Claymont Woods $180 - could double due to retention pond (226 homes)
    4. It was also noted that many of the subdivision's trees are meeting their "40 year term" and are in decline. This is a cost that will also increase as the subdivision ages.

  5. Mark compiled a list of "2008 Board Accomplishments" that he reviewed. This list included: changes to the reporting of the budget, enabling income and expenses to be compared in a fiscal year format, an updated website, including easier to use address ( plus an email address for easier communication by email, the appointment of a trustee as a "community liaison" with the homeowners, continued work on establishing a Neighborhood Watch Committee, a cul-de-sac review committee, etc.

  6. Board Business:
    1. Michael informed the homeowners of the Board's decision to have security coverage at the next few meetings. This is due to a homeowner making threatening gestures toward a trustee and spouse. A Chesterfield police officer will attend the meetings to provide security for the homeowners attending and the Board.
    2. Michael reported on the partial filling of holes in the common ground behind Meadowbrook Way. Over 100 cubic yards of dirt was used. Not all holes were filled, as they would affect the water flow in the common ground.
    3. Meredith reported that there had been 1 Home/Property Improvement Application. There were no other homeowner letters.
    4. Don reported that he is still trying to get a group of homeowners to evaluate and prioritize landscaping the subdivision cul-de-sacs.

  7. Mark introduced the candidates running for the 2 open trustee positions (both 3 year terms). Don Baird, who has served on the Board for the past 10 months, talked about his accomplishments and goals. Homeowner Scott Eiler introduced himself and spoke about his qualifications. Austin Peppin was unable to attend the meeting but his neighbor, Bill Loebig, spoke briefly about Mr. Peppin. The ballots were handed out and a vote was taken. Don Baird will retain his position on the Board and Scott Eiler will replace Mark Stolzenberg. The annual assessment of $125 for 2009 was approved. Meredith will send documentation of this vote to City & Village for their records.

  8. The Board of Trustees unanimously endorses the tremendous job Mark Stolzenburg has done as president of the board during the past three years. Through his leadership and vision, the subdivision has moved forward and much progress has been made. He will be missed.

  9. Mail pick-up schedule:
         Nov- Michael
         Dec- Michele
         Jan- Don
         Feb- Scott
         Mar- Meredith

  10. The meeting was adjourned at 9:10pm. The next scheduled meeting will be held on November 20, 2008, 7:30pm in the Kehrs Mill Elementary Library.